FM WET Force Implementation items

Facilities Management -  WET Force implementation Items

Training:

2) Train FM Management and supervisors on after hour’s water event response by 07/2013.

3) Train all custodial and maintenance staff to know what to look for and how to respond to water events by 07/2013.

8) Team lead and supervisory level employees should complete ICS 100 – 200 and 700 online training.  Report training to DEM (07/2013) – Training link - http://training.fema.gov/is/crslist.asp?page=all

9) FM Haz Mat should require supervisory staff to complete ICS 100 – 200 and 700 online training. Report training to DEM (07/2013) - Training link - http://training.fema.gov/is/crslist.asp?page=all

12)Train district staff on locations of gas and water shut off valves so that people know where they are. Review procedures for keeping plans current.

GIS related:

6) FM will gather information from Facilities Management Informational Systems (FMIS) and form a U response group that checks all "critical or at risk" sewer drains during or prior to rain events that have or are forecasted to have an excess of 2 inches of rain in 24 hours. (07/2013)

7) Districts will develop a list of high risk locations for water infiltration and plan to monitor these locations when the National Weather Service issues a “severe thunderstorm” or local “flash flood” warning. The list of high risk location should be documented in FMIS and updated annually. (07/2013)

11)FM district management will develop a master list of all shut offs for gas and water by building. Document them on building maps stored centrally within district and on FM H drive or GIS system layer. Ensure that any necessary keys for shut-offs is easily accessible. (07/2013)

16) Initiate program to protect high risk assets with alarms and sewer drains or other appropriate protective measures. Consider protecting library special collections, museum spaces, and IT server rooms.) (07/2013)

Inventory:

5) Post Water Event Response poster in each custodial closet and mechanical room. (07/2013)

10)Maintain an inventory of plastic sheeting rolls in district stores for easy access and one roll per building using the new supply delivery system for inventory management and in the emergency response truck. Use this material to protect critical areas (books, computers, research),(07/2013)

13)FM Management and Purchasing shall develop the specifications for plumbing parts meeting University standards for longevity and compatibility with existing fittings. Quality materials reduce the potential for premature failure and expenses incurred through reinstallation, abatement and re-insulation. (07/2013)

Management and Communications:

1) Assign a Water Event Response Coordinator within each FM District. The primary responsibilities should include: 1) train key personnel within the district on response, causes and corrections of water events, 2) lead investigation of water events of greater than $50,000 in damages, 3) coordinate corrections to water events within the district and communicate lessons learned through other District Coordinators, and 4) track damages due to water events within the district and report to Risk Management (07/2013)

4) Follow the FM roles and responsibilities checklist (07/2013)

14)FM Communications staff will send U wide email to Bridge Group members and Department Access Coordinator’s (DACs) to remind them about shutting and securing all operational windows before long weekend. (07/2013)

15)Maintain onsite management coverage 24 hours from Friday 5pm until Monday 7am - including Holiday and U of M closed days. (07/2013)